History Preservation

• work in an environment where detailed record-keeping is required
• are interested in long-term analysis of searching/recruiting practices
• are recruiting for Equal Employment Opportunity positions where the new OFCCP recordkeeping regulations apply

How do I use it?

Making use of the History Preservation feature is very hassle free. You will be able to continue using TalentHook virtually the same as always.

The first step is to enable the History Preservation by going to the Settings button on the toolbar and then selecting the History tab. If History Preservation is already turned on, the History tab will show the current settings for the feature. Otherwise, there will be a button that says "Enable History Preservation...". Click that button and the configuration wizard will take you through the process of configuring the settings for the feature.

If you choose the "Automatically preserve history for all jobs" option, then TalentHook will automatically save history for all your jobs and you will not have to do anything else to successfully use the History Preservation feature.

If you choose the "Only preserve history for selected jobs" option, then TalentHook will preserve history data for the jobs you selected at the time. Any time you create a new job, you will be asked to select whether or not you want to preserve history data for that job.

After this initial configuration, the feature will be actively operating behind the scenes without bothering you. To view the history data, you can generate an Activity Report for the jobs/date range you're interested in.

Other frequently asked questions

What data does History Preservation preserve?
With History Preservation, the following data is preserved--even after the items have been removed from the active environment.

• All data relating to organizations, managers, and jobs.
• Details on each search performed such as keywords and other search criteria.
• Record of each candidate returned in each search and all associated candidate data, such as contact information, and resume file.
• Tracking items attached to candidates.

Can I choose to only preserve data for certain jobs?

Yes. You can select to either preserve history for all jobs automatically or enable history preservation on a job-by-job basis.

Can I turn off/on History Preservation later if I choose otherwise now?

Yes. You can choose to turn on or off History Preservation in the User Settings. Note: any time History Preservation is not enabled, items deleted from TalentHook (such as jobs or candidates) will be lost permanently and will not be included in the historical data if you later enable History Preservation.

How can I view/use the historical data?

You will be able to export a report containing the historical data via the Activity Reporting tool (located under the File menu). The activity report contains a hierarchical presentation of your TalentHook data, as well as links to the actual resume files (if preserved) for the candidates on the report. The report can be exported in XML format for importing into a wide range of programs and databases.

Where is the historical data stored?

The historical data will be stored in the same location as your current, active data. This storage location (for both current and historical data) can be customized in the User Settings.

Will the historical data take up lots of storage space?

Potentially yes, the historical data can take up a significant amount of room. You can limit the amount of space required by choosing to "compress" the actual resume files that are stored in the history data, or by choosing to not preserve those files at all (preserving only summary data for each candidate). Note: if you are using the History Preservation feature to aid in OFCCP recordkeeping, you are required to retain a copy of all resume files.

Can I store the history data on a network drive?

Yes, you can change the data folder (which applies to both current and historical data) to point to a network location. The network location may be referred to by its UNC (Universal Naming Convention) path (e.g., \\machine\storage\) or it may be referred to by a mapped Windows drive letter (e.g., N:\storage\).